For agencies and studios
Your clients keep asking the same five questions.Let the bot handle them.
Status updates, scheduling, scope clarifications. Chatmina handles the questions you've answered every week since the project started. You stay focused on the work.
Chat with Acme Studio
We typically reply in under a minute
What it actually does
A typical week, before and after Chatmina.
Before
You're the support team.
- ×10:15am “Are we still on for Friday's kickoff?” Yes. Same as last week.
- ×11:42am “What's included in the discovery phase again?” It's in the proposal you signed.
- ×2:00pm “Where are we on the homepage redesign?” You sent an update yesterday.
- ×4:30pm “Can we add a fourth round of revisions?” That's out of scope, but you don't want to say it.
After
Chatmina handles the rest.
- Calendar questions answered with the actual booked meeting and link.
- Scope quoted from the actual proposal. No awkward conversations.
- Status updates pulled from project management. Accurate every time.
- Out-of-scope requests politely escalated to you, not auto-approved.
“When's our next meeting?” “Can we move Friday to Monday?” “Who's joining the call?” Chatmina pulls from your calendar and answers in seconds. If the client wants to reschedule, the AI offers your real availability and books it.
When the request is sensitive (changing a delivery date, moving a client kickoff), the AI flags it and lets you confirm.
Scheduling
Calendar questions, answered without you.
- Real-time calendar awareness
- Books slots straight into your calendar
- Flags decisions that need a human
“What's included in the discovery phase?” “How many revisions do we get?” Questions you answered when the SOW was signed, but clients forget. Chatmina quotes from the actual proposal so the answer is always consistent and never reopens a closed negotiation.
When a client asks for something genuinely out of scope, the AI says so politely and offers to set up a call with you. Not a free yes.
Scope & deliverables
Your proposal, repeated cleanly.
- Pulls scope language from your real proposals
- Polite, on-brand “that's out of scope” replies
- Hands off to you for any pricing change
If you keep status anywhere (Notion, Linear, a shared doc), Chatmina can read it. “Where are we on the homepage redesign?” gets a real answer with the latest milestone, not a generic “we're on track.”
Clients feel informed. You don't have to write the same status email three times a week.
Status updates
Where the project really is.
- Reads from the tools your team already uses
- Always-current status, no stale snapshots
- Optional weekly digest your client opts into
Common questions
Specific to agencies.
Can it handle multiple clients without confusing them?+
Yes. Every conversation is scoped to the right client and project. The AI sees the right proposal, the right scope, the right calendar.
What if a client asks for free work?+
The AI is trained to recognise out-of-scope asks and politely defer them to you. No free yeses.
We use [Notion / Linear / Asana]. Does it integrate?+
Probably. Chatmina connects to most project management tools. Tell us what you use and we'll confirm.
Your clients keep asking. We'll keep answering. You keep doing the work.
Free for 100 chats / month. No credit card. Setup in an afternoon.